FINANCE CLERK
Reference: 10176
Date Posted: 29 Apr 2008
Salary: Scale 3 - £8,478 – £9,056 pa
Position Type: Permanent
Location: North East
Details:
FINANCE CLERK
Protective Services
Scale 3 - £8,478 – £9,056 pa
20 Hours
Permanent
Post reference: 10176
Closing Date: 9 May 2008
Interview Dates: TBC
PURPOSE OF THE JOB:
To assist in maintaining and developing all financial procedures on the assigned Area/Department in accordance with the manual of guidance, financial procedures and the financial management manual. To carry out other departmental administrative duties as required in order to maintain a professional and effective service.
MAIN RESPONSIBILITIES:
1. Purchase Ledger:
Ensure that purchase ledger transactions are processed accuratley and efficently within the force KPI targets. Responsible for the purchase ledger process within the Area, especially:
invoice logging
invoice payment
authorising blanket orders and forensic physicians invoices for payment
solving invoice queries from suppliers and staff
invoice filing
2. Police Officer, Police Staff Overtime and Expenses :
Responsible for the timely completion of overtime and expense claim process for both police officers and police staff:
Ensure claims are completed in accordance with force regulations and financial guidelines
Enter data onto police overtime system to enable the areas contribution to be given to the force overtime monitoring required internally and by the Home Office.
Resolving queries direct with officers/staff
3. Act as Customer Service Liaison Point for the Department :
Dealing with police officers, police staff and members of the public providing information for all enquiries ensuring they are dealt with in an expeditious manner.
4. Imprest Account (petty cash) and Cash Income:
Ensure that imprest payments are properly authorised and processed in accordance with financial regulations
Maintaining imprest account
accurate monthly reconciliation
Reconcile and complete income allocations
organise the collection of mobile phone income from officers and staff
5. Document Externally Funded Initiatives and Contingency Claims:
Maintain accurate records for specific initiatives/contingency claims and collate information
Maintain and monitor the mobile phone records and ensure the protocol is adhered to
6. Regularly Review the Asset Register:
Ensure the accurate recording of force asset on area are properly completed and that the insurance officer has been informed.
7. Monitor Record and Maintain Accurate Management Information Files:
Maintain records and systems to enable easy retrieval of information for budget monitoring purposes and undertake any reasonable duties requested by finance officer/management accountant.
8. Capital:
Process invoices in accordance with force procedures.
9. Sales Ledger:
Collate information to assist with the correct and timely raising of sales ledger invoices.
For a full job description and application form please visit the careers page on our website by clicking on the link below:
http://www.northants.police.uk/careers%20new/articles/pcso_start.asp
